What signature is required on a Specific Occurrence Report used for Class 2 Reprimands or higher?

• A. Chief's signature
• B. Deputy Chief's signature
• C. Supervisor's signature
• D. HR Director's signature

Answer: (A)

The key idea is who has final authority to approve disciplinary documentation. For a Specific Occurrence Report used with Class 2 Reprimands or higher, the Chief’s signature is required because this level of action is formal and carries significant departmental accountability. The Chief’s sign-off provides official authorization, ensures the action aligns with policy, and makes the record authoritative and reviewable. It also signals that the issue has been reviewed at the top command level, offering consistency and fairness in how discipline is documented. For less severe actions, a supervisor might manage the sign-off, but for Class 2 and above, the Chief is the appropriate approving authority.